Facilities Coordinator

Position Overview:

The primary responsibility of the Facilities Coordinator is to provide exceptional administrative and organizational support for the Facilities Department, in an event driven organization. Responsible for administrative systems, procedures, record keeping and reporting for the Facilities Team; monitors administrative projects; processes and reviews supplier invoices. Manages various vendors. Assists with and Coordinates planning & scheduling of internal maintenance/repair activities and projects. Includes managing the Facilities CMMS system, creation of written facilities and engineering procedures, and assisting with event coordination as required.


  • High school diploma or general education degree (GED) required; two-year college degree preferred
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence
  • 2 + years recent related work experience and/or professional administrative office support and project coordination experience – required; working knowledge and experience in facilities management in a fast-paced, event driven environment – preferred
  • Computer knowledge, including spreadsheet, Word, and e-mail experience is required. Knowledge of CMMS programs, CAD and Visio is highly desirable
  • Excellent communication and customer services skills, both written and verbal
  • Ability to read and understand blueprints
  • Ideal candidate must have demonstrated computer literacy, attention to detail, organized, and interpersonal skills to deal with contractors, visitors, patrons & employee
  • Accreditation from IFMA, BOMA or other industry associations would be advantageous

Essential Job Functions: